Your clinic's
AI brain.
Always on. Always learning.

ClinicMind answers patient WhatsApp, picks up voice calls, books on your calendar, and remembers every conversation — so your doctors can practice medicine, not chase phones.

Book a 20-minute demo Watch the 90-sec story
94%
of after-hours messages
resolved without a human
3.2×
more bookings completed
per receptionist hour
11
languages, including
Arabic dialects & English
Call booked
Memory saved
WhatsApp replied
9:41
Trusted by independent & chain clinics in
How it works

From the first ring to a filed memory, in under a minute.

ClinicMind doesn't replace your team — it ends the part they hate. Every patient interaction moves through the same five stages, automatically, in any language you speak.

01

Patient reaches out

A call rings the clinic line, or a WhatsApp message lands. After hours, weekends, holidays — same answer.

02

AI understands intent

Detects the language, listens to the question, pulls the clinic's knowledge base — pricing, policies, doctor schedule.

03

Acts on your behalf

Books, reschedules, sends reminders, escalates urgent cases. Writes to Google Calendar and confirms via WhatsApp.

04

Saves to memory

Every word becomes structured memory — patient profile, history, preferences, follow-ups. Never asks twice.

05

Doctor takes command

Briefed in the mobile app — patient context, calls, notes, suggested actions — before the next consult begins.

Channel · WhatsApp

The receptionist that never sleeps.

Most clinics lose patients in the gap between the last appointment and the next morning. ClinicMind answers WhatsApp in your tone, in the patient's language, with full memory of every prior conversation.

  • Auto-replies in Arabic, English, French, Hindi, Tagalog, Urdu & 5 more.
  • Knows your prices, doctors, slots, insurance partners — the moment they change.
  • Confirms bookings, sends reminders 24h & 2h before, detects no-shows.
  • Escalates the rare 6% — emergencies, complex pricing, refunds — straight to the doctor.
10:24
Channel · Voice

A receptionist on every call.

The clinic phone is the most missed channel. ClinicMind picks up in under two rings, identifies the caller, holds a natural conversation, and writes the entire transcript to the doctor's dashboard.

  • Realtime voice powered by Vapi — sub-700ms turn-taking, natural cadence.
  • Auto-detects Arabic, English & switches mid-sentence when the caller does.
  • Records, transcribes, extracts insights — sent to the doctor before they sit down.
  • Recognizes returning patients by number — no "what's your file number?" friction.
M
Mariam Al-Hashimi
+971 50 ··· 2847 · returning patient
Live
Patient · 0:14 "I think I need to reschedule my Thursday appointment. Is Friday possible?"
ClinicMind · 0:18 "Of course. Dr. Hassan has 11:00 AM and 3:30 PM open on Friday. Which works better?"
Core · Memory

One brain. Everything remembered.

Conversations don't vanish into a transcript folder. ClinicMind extracts who, what, when, and why — and stores it as living memory, tied to the patient and the clinic, searchable in natural language.

  • Long-term memory powered by Mem0 — semantic, structured, never duplicated.
  • Ingests your existing PDFs, Word docs, Excel sheets, websites — once, in one upload.
  • Tenant-isolated — your data never crosses clinics. Ever.
  • Audit-ready: every memory write logged with model, cost & source.
ClinicMind
Pricing list
Patient · Mariam A.
Insurance · Daman
Conversation · 4 Apr
Doctor schedule
Clinic policies
Voice call · 18s
Surface · Doctor mobile

The clinic in your pocket.

A native iOS & Android app for doctors. Daily briefing, patient histories, call recordings, notifications, and voice commands — all behind biometric auth. Talk to your clinic the way you'd talk to a chief of staff.

  • "Send Mariam a follow-up every Friday until she books her cleaning" — done.
  • Push notifications for emergencies, no-shows, escalations — and only those.
  • Voice commands for hands-free use during consults & in the car.
  • Face ID / fingerprint required. Your clinic, your fortress.
Doctor · This morning
Today's appointments
17
+4 booked overnight
Calls handled · AI
23
+11 vs yesterday

Needs your attention

3 items
M
Mariam A.
Wants to discuss treatment plan
Urgent 2m
F
Fatima R.
No-show this morning
Reschedule 14m
K
Khalid S.
Insurance pre-auth needed
Review 38m
A complete operating system

Everything a modern clinic needs. Nothing it doesn't.

WhatsApp Agent

Patients message your clinic number. ClinicMind picks up — 24/7, in their language, with full memory. Bookings, rescheduling, pricing, insurance — handled before your day starts.

Twilio API 11 languages Delivery dedupe

Voice Reception

Realtime voice on every call. Books appointments, answers FAQs, recognizes returning patients — and never puts anyone on hold.

Calendar & Reminders

Two-way Google Calendar sync. Automatic 24h & 2h reminders. No-show detection & rescheduling flows that bring patients back.

Living memory

Every conversation, document, and call distilled into structured memory the AI uses next time.

Universal ingestion

Drop a PDF, Excel, Word doc, or URL. We extract, structure, and store it — ready to use immediately.

Doctor mobile app

Native iOS & Android. Biometric auth. Daily brief, patient context, voice command, push alerts.

Natural-language automations

Schedule any task in plain English or Arabic. "Send Mariam a follow-up every Friday." That's the whole setup.

Security & compliance

Per-tenant isolation. Patient data export & deletion endpoints. Consent tracking. Audit logs on every memory write & model call.

See all 24 features
Bilingual to the core

Built for the region we serve.

Most "multilingual" tools translate after the fact. ClinicMind thinks in the patient's language — including formal Arabic, Khaleeji, Egyptian and Levantine dialects.

English · en
English
"Hi, do you have anything available this evening?"
Arabic · ar
العربية
مرحبا، عندكم موعد متاح هذا المساء؟
French · fr
Français
"Bonjour, avez-vous une disponibilité ce soir?"
Hindi · hi
हिन्दी
नमस्ते, क्या आज शाम कोई समय उपलब्ध है?

+ Urdu, Tagalog, Bengali, Malayalam, Tamil, Spanish, Portuguese.

"We hired ClinicMind to test it on weekends. Inside two weeks it was handling every WhatsApp message and most of the calls. My receptionists now actually talk to the patients who are in the room."
L
Dr. Layla Mansour, BDS
Founder · Al Noor Dental, Dubai
Pricing

Honest, clinic-friendly pricing.

A single subscription. No per-message fees. Includes voice minutes, WhatsApp credits, and unlimited memory.

Practice

Solo clinic

$59/mo
Billed annually · 14-day free pilot
  • 1 doctor seat · 1 clinic location
  • Unlimited WhatsApp conversations
  • 500 voice minutes / month
  • 1,000 memory entries
  • Calendar sync & reminders
  • Email support
Start a pilot
Most chosen
Group

Multi-doctor clinic

$99/mo
Billed annually · 14-day free pilot
  • Up to 8 doctor seats · 1 location
  • Unlimited WhatsApp + Voice
  • Full doctor mobile app
  • Unlimited memory
  • Custom voice persona & tone
  • Priority support · 4h SLA
Book a demo
Network

Chain & enterprise

Custom
Multi-location · dedicated CSM
  • Unlimited doctor seats & locations
  • HIPAA-grade audit logs
  • SSO & SCIM provisioning
  • Custom integrations
  • On-prem memory option
  • 24/7 support · 1h SLA
Contact sales
Common questions

Things doctors usually ask.

Will my patients know they're talking to AI?

By default, ClinicMind introduces itself as your clinic's assistant — not as a person. Transparency builds trust and is required in several jurisdictions. You can customize the introduction line per channel.

How long does setup take?

A guided onboarding wizard covers seven topics — clinic info, doctors, services, pricing, insurance, calendar, voice. Most clinics finish in under 30 minutes. We import existing PDFs and Excel files for you.

What about patient privacy?

Every clinic is fully isolated — your memory namespace is keyed to your tenant ID. We provide consent tracking, full data export, and patient-by-patient deletion endpoints. Production deployments support BAA / HIPAA-equivalent contracts on the Network plan.

Can it work with the phone number we already have?

Yes — both for WhatsApp Business and for voice. We help you port or forward your existing numbers during onboarding. You don't need to retrain patients to call somewhere new.

What happens when it doesn't know?

ClinicMind is calibrated to escalate, not improvise. When confidence is low, or when the situation is medical, financial, or sensitive, it hands off — to your receptionist on WhatsApp, or to the doctor directly via the mobile app.

Do I need any technical staff?

No. The onboarding wizard, ingestion pipeline, and mobile app are designed for clinic owners. We handle every integration — Calendar, Twilio, voice — on the backend during provisioning.

Ready when you are

Spend tomorrow with patients.
Not with the phone ringing in the background.

We're onboarding 20 new clinics this quarter. Book a 20-minute demo and we'll show ClinicMind running against a real WhatsApp number — yours, if you'd like.

Book a demo Join the waitlist